Management – Very Poor

Management – Very Poor

A- Introduction: Understanding the Focus

Before diving into the action plan, it’s crucial to identify the core areas that need improvement. The Personal Development Plan (PDP) aims to develop basic management skills that enhance organizational efficiency and employee coordination. The key themes identified are:

  • Delegating tasks efficiently to team members: Focusing on the importance of assigning appropriate tasks to the right individuals to enhance productivity.
  • Organizing projects and resources for optimal outcomes: Understanding the fundamentals of resource allocation and project organization to ensure smooth operations.
  • Planning and executing strategies to meet goals: Establishing a foundational understanding of strategic planning and its execution to achieve desired objectives.

Incorporating the Key Themes:
These key themes will guide the action steps and goals, ensuring that each part of the PDP addresses these areas effectively.
Short-Term and Long-Term Goals: The identified themes—delegation, organization, and planning—will be addressed through achievable goals set over the next 6 months and 1 year.

B - Action Steps

  • Delegating Tasks Efficiently to Team Members:
    • Identify Strengths and Weaknesses:
      Conduct a simple assessment to understand the strengths and weaknesses of each team member to delegate tasks effectively.
    • Start with Small Tasks:
      Begin delegating small, manageable tasks to build confidence in the delegation process and allow team members to demonstrate their capabilities.
    • Provide Clear Instructions:
      Ensure that all delegated tasks come with clear instructions and expected outcomes to avoid confusion and ensure accountability.
    • Follow Up Regularly:
      Check in frequently with team members regarding their progress on delegated tasks to provide support and make adjustments as needed.


  • Organizing Projects and Resources for Optimal Outcomes:
    • Create Basic Project Plans:
      Develop straightforward project plans that outline objectives, timelines, and assigned responsibilities to foster clarity.
    • Utilize Simple Organizational Tools:
      Introduce basic tools like checklists or calendars to keep track of tasks and deadlines, making it easier for team members to stay organized.
    • Establish Regular Checkpoints:
      Schedule regular meetings to assess project status and address any challenges that may arise, ensuring everyone remains aligned.


  • Planning and Executing Strategies to Meet Goals:
    • Set Clear, Achievable Goals:
      Define specific, measurable goals for the team that are realistic and attainable to foster motivation and a sense of accomplishment.
    • Implement Basic Planning Techniques:
      Use simple planning methods like the SMART criteria (Specific, Measurable, Achievable, Relevant, Time-bound) to guide goal setting.
    • Encourage Team Input:
      Involve team members in the goal-setting process to ensure buy-in and create a sense of ownership over their responsibilities.

C - Goals

  • Short-Term Goals (6 Months):
    • Improve Delegation Skills:
      Aim for at least a 50% increase in effective task delegation, as reported by team members.
    • Enhance Project Organization:
      Successfully organize and complete two small projects using basic project planning methods.
    • Achieve Initial Goals:
      Define and achieve at least one clear, measurable team goal within the 6-month period.


  • Milestones (Short-Term):
    • Month 1-2:
      Identify team member strengths and delegate initial small tasks, starting with clear instructions.
    • Month 3-4:
      Create basic project plans for small projects and implement organizational tools for tracking progress.
    • Month 5-6:
      Review goal achievement and solicit feedback on delegation and organization strategies.


  • Long-Term Goals (1 Year):
    • Establish Fundamental Management Skills:
      Show a significant improvement in management capabilities, transitioning to an “Average” rating in management assessments.
    • Develop a Cohesive Team Environment:
      Foster better collaboration within the team, resulting in improved morale and productivity.


  • Milestones (Long-Term):
    • Month 7-9:
      Evaluate progress with a supervisor to assess improvements in delegation and project organization.
    • Month 10-12:
      Lead a team project, demonstrating improved management skills and collaboration.

D- Evaluation Metrics

  • Key Performance Indicators (KPIs):
    • Task Delegation Success Rate:
      Aim for at least a 50% increase in positive feedback on task delegation effectiveness from team members.
    • Project Completion Rate:
      Successfully complete at least 2 organized projects within deadlines over the next 6 months.
    • Goal Achievement Rate:
      Achieve 100% of defined goals within the short-term timeframe.

E- Support and Resources

  • Mentorship:
    Access to a supervisor or experienced manager for guidance on basic management practices.
  • Training Programs:
    Participation in introductory management training sessions offered by the organization.
  • Organizational Tools:
    Utilize simple tools such as checklists, calendars, and project management software to enhance task management.
  • Literature:
    Recommended readings such as “The One Minute Manager” by Kenneth Blanchard and Spencer Johnson for foundational management insights.

F - Documentation & Evaluation

  • Regular Feedback Sessions:
    • Purpose:
      To discuss progress, challenges, and improvements in management skills with a supervisor or mentor.
    • Process:
      Schedule bi-weekly meetings to receive constructive feedback about management practices and team engagement.


  • Management Journal:
    • Purpose:
      To maintain a personal record of management activities, decisions made, and reflections on progress.
    • Process:
      Document daily management tasks, challenges faced, strategies applied, and lessons learned to aid in self-reflection and development.